Hi Dustin, I see this meeting is recorded. Cann we get the recording later? Some our team members can't be on this zoom call this afternoon.

@mlai5 of course

Thank you!

Dustin, we will hear you, correct? when the session starts?

I’m waiting until 2:30 to start, so don’t worry if you can’t hear anything

I’m muted and my video is off currently

https://youtu.be/P8vqEbXQiyc

OK

Thumbs up

Thumbs up

yes

YES

yes

yes

Yes

yes

yes

Yes

yes

yes

yes

👋🏽 hi Dustin!

yes

yes

Can you move your icons at bottom?

I think I missed how you access this page on zoom, is it in Settings?

Will this PPT be made available after this workshop?

Q re: recording video: only host and co-host can record the meeting, right?

Only host and co-host can set up a meeting to record.

thank you!

to Burcak you are correct

thank you all

yesQ

yup

yes

yes

yes

yes

Yes

Yes

yes

Yes

yes

fantastic! I assume this is valid also for the computer app

great

Can you explain a bit more about meeting passwords? Do you send the password to the participants in advance so they can enter it in order to join a Zoom meeting?

I actually saw "advanced option" on your screen!

Where can you indicate the invitation be corrected for local time zones. Had big problems scheduling last week with International students. They came into the meeting in the middle of the night or a day before

thanks

how to schedule recurring meetings on certain days of week?

this was very useful!

Does a meeting automatically end at the meeting end time you provide, or will it keep running if people keep talking? (The latter is preferable)

It will keep running until you end it

(Or the host ends it for you)

Thanks

you can leave or end the meeting for all

will the recurring meetings retain the same zoom ID

Susan you are correct

what is pro and con of reuse meeting ID for different meetings

Can I somehow hide all the video icons on the right side of my screen? I can’t see the slides because the face bubbles are in the way

Kelly, if you hover over the face window, you will be able to move it more minimize.

Susan yes if the meeting is reoccurring the Zoom ID will be the same

Dustin is making fun of me

:)

Thank you for the levity. :)

Dustin, where is the original sound feature? Wouldn't it be part of this set up?

to mlai5Pros: app will remember ID#Cons: (pretty rare) some people who has that ID# might join in randomly

:D

Exactly

We need this for instruments and voices

We're using it for lessons

I just need to know where it is

Great! Thanks!!

airpod microphone rarely works. Is that common?

Can you tell us how to get our AirPods working?

How to schedule group meeting?

to invite certain staff

How can you pick participants for a meeting and invite them all at once?

Thanks

Can you use an @list.stanford.edu email list to schedule a group meeting?

Thank you, Joey

Dustin, I believe there is a Canvas integration, too.

Thanks.

I sent it through canvas announcements last week.

will do.

BTW, is there a way to copy and save the chat?

https://docs.google.com/document/d/1XBOpJPPl4f-8xi4cDzOanvUlSO9MHkIjvcbILWXOS5w/preview

Can invite people to meet in your personal meeting room. Can others ask for meeting with you by clicking on your personal meeting room link?

I hope this is an urban myth, but do you know if hosts receive transcripts of *private* chats when recording?

is this just question/answer session or are you going through questions--can we hold questions until you finish the basics about how to?

Does that mean all meetings need to be recorded to capture the chat?

it does not look like you can copy anything from the chat

Through the plugin on Outlook, it makes it super easy to book Zoom meetings

To elizabethnot all meetings needs to be recorded

unless you think its neccessary

Link for saving zoom chat - https://support.zoom.us/hc/en-us/articles/115004792763-Saving-In-Meeting-Chat

yes!

Teaching via Zoom (put together by the Program in Human Biology): https://docs.google.com/document/d/1ljyQ7UFSJu0gr0JY_oU-YaCFaNdBMHWQ__EZZbs7I4M/edit

I agree with Brian Outlook plugin is the best. https://support.zoom.us/hc/en-us/articles/200881399-How-To-Use-the-Microsoft-Outlook-Plugin

Dustin, can anyone screen share, or just the host?

yes

yes

yes

yes

yes

yes

yes

yes

yes

how to advance PowerpPoitn slides in Zoom?

Does the host/s have to be present during the entire meeting? If the hosts were to leave half way through, would the meeting end or continue since other participants would be using the room?

Anyone can screen share, it is located on the bottom navigation bar, if you click on the 3 dots.

Anyone can share screens, but only one at a time. The person sharing the screen has to stop sharing before the next person can start.

The host power will go to someone else.I believe its sorted through the order of time you join the meeting

once people have been removed can they get back in?

no way to copy something from the chat, right?

Agreed.

Can you show us how to share a single app rather than entire screen

Can only copy from one block of text, by “dragging” highlighted text…

At some point I’m interested in the whiteboard feature. Thanks

Does the invite icon allow anyone to use?

Where is that personal ID

If the I (the host) leave the meeting, and I have participants in breakout rooms, will participants get kicked out of their breakout rooms?

Will you go over breakout room for teaching further?

To Elizabeth,You have to create your personal ID.any number combination that you can think of.assuming as it's not taken

If you do YouTube Live or Facebook Live, does is save a copy of the meeting and does that mean that is also available to others to view?

I haven't seen where you access that bar to draw on the screen

Personal ID does not appear to be editable...

Guilty as charged

But it was fun1

...I mean...

this only works while online? Not on the app or on mobile?

If you enable it, where do you see the icon to enable it for the participant

I went to set up my personal meeting ID which is my phone number, and it says it’s already taken. Is there anyway to take that number back over? It’s my cell phone number.

I'm not seeing the annotation option

Giulio, click on View Options at the top of the screen, then click Annotate.

Do you have recommended microphones?

Where will we find the link to the power point instructions for setting up a Zoom meeting?

got it, thank you

I am sorry I am having trouble finding where the YouTube streaming settings are in the Stanford.zoom.us area?

Please could you show us where the breakout room button is?

Can you show how to use the group voting yes or no feature for use when trying to get a groupwide vote?

https://uit.stanford.edu/service/help/hardwarerec/conferencing

Can I reuse the same Personal Meeting ID for another meeting/any future meeting?

For staff setting up group meetings, once you have these two things A) the meeting URL and B) the meeting I…those two are the essential components for any email sent to faculty or students for a meeting, is that correct? (Assuming you haven’t also created a password for the meeting)

breakout room overview: https://support.zoom.us/hc/en-us/articles/206476313-Managing-Video-Breakout-Rooms

My office has used the Waiting Room feature before. Could you show everyone how to set that up and use it?

would you try for 15 seconds?

OK

Are we enabled for streaming to YouTube?

Is there a way to disable recording function for meeting participants

does it make sense for admin. staff of departments to schedule Zoom meetings through outlook? Do we have to add a plug in or is our outlook automatically set up to schedule a meeting?

Are all students able to start zoom meetings through canvas to have their own meetings outside of one a professor starts?

One note about backgrounds: if you have a green wall in the back, it will have a tough time with the virtual background.

of course

Are you going to show how to send the meeting request through outlook?

What is “request remote control”?

Thanks

Is there a way to mute meeting audio (not my microphone) if I have to handle a Jabber call that pops up?

I do not think we are all enabled to use webinars to stream to youtube

I do this all the time and would be happy to help.

I think it you create a meeting and go to the far right, there's a toggle for a Zoom meeting... that seems to work.

(use Zoom from within Outlook)

i just tried and you need to be in Outlook calendar and there is an option on top stating +Add a Zoom meeting

Oh thank you

Sometimes Zoom makes two screens and they move to different desktops (if you use Mac)

if you’re on a Mac, clicking on the Zoom icon in the dock will bring back the screen share under most circumstances.

great question: the mini mode only shows people not screen shares.... i think

I did

lol

If you lose windows, maybe try in zoom menu / Window / Bring All to front

Going to zoom screen and clicking on “back to meeting” is helpful to go back to the screen as well

Linux Rocks!

how do you end a call on jabber

how do we check that?

Found the Zoom option in the Outlook calendar

I assume you do not need Jabber if only have a cell phone

Can you do a conference call on jabber

How did you get to that Cisco Jabber Screen you have up? I loaded it, and I don’t see anything on my phone.

Can you check voicemail?

My office line is set to forward to my cell phone. If I use jabber, will calls be directed to my computer or phone?

There's no way to set up the times that you want the call to be directed to your cell?

Is it easy to do a conference call? Do I just type in both numbers

650 7234027

if we have our desk phone forwarded to our cell phones, can we install the jabber and use it normally?

Okay…I will look it up thants

thanks'

I’m having the same problem as Sandi with the mobile app (iPhone). I log in, and then get a blank screen

Great, thanks!

i will be covering for someone on maternity leave: she has a desk phone. i do not. how would we go about getting my Jabber to link to her number? or to get me a Jabber number in general?

How would I mute the audio of a Zoom meeting (not my microphone) if I have to take a Jabber call during the middle?

How do we check the VM for our department's general phone numbers?

I’m sorry I cannot access the forwarding. Can you show it again real quick?

thanks!

my phone has my personal email will it work still on my iPhone- does that make sens

I get a “Cannot sign in” message after dual authentication step. Any advice?

Just wondering if there's a way to get these Jabber Slack Training slides. (Apologies if you've answered this already.)

I get the same thing as Molly Aufdermauer’s comment. Do we need to open a ticket for this issue?

@Molly I had to contact IT to set up profile

I think I missed it when you moved to Jabber, but why should I use Jabber to begin with?

helpsu@stanford.edu

Do I get an assigned Jabber number?

Ok, thank you. I have earphones plugged in. I will set up a test meeting with a colleague.

@Giulio, I read that it's the secure alternative to Slack.

Thanks, Dustin!

You guys are awesome!

awww

Adorable. Glad she joined in.

what is PH1

got you thanks

Private Health Information

Can I see if someone read my message?

Pros/cons of having a departmental/program Slack channel beyond the initial set up and getting users used to things? Would appreciate hearing from Dustin from the IT perspective as well as any participants who have one.

Channels are available to anyone you invite, or only people within a specific workspace?

so channels are within workspace

Got it!

can I have more than a workspace, or I just have my workspace?

You can have lots of workspaces

yes, you can have more than one workspace.

Please restate the difference between a workspace and a channel.

plug for #sportsball as an organization channel

Erin Mordecai (Biology) told me she invited me to join jher channel on convi19, but I do not see the invitation, there is a way I can find it out where it is? I assume that the fact that I am based at the Hopkins Marine Station does not make any difference, right?

how can you get a multiple worksaces?

*workspaces?

How do you get the left sidebar of all your workspaces

I got it, so I can have a DeLeo lab workspace and channels for each student

Thank you!

i tried searching for demo but I could not find it

Do you need t o create a workspace or just channels?

Is it possible to create an organizational channel for our lab versus a workspace?

once you are signed in more than one workspace, the bar automatically appears on Mac/Windows clients and another tab appears on the iOS and Android clients

Patrice, you can create either a workspace or channels within an existing workspace. It depends on the range of conversations you want to have with your community.

can I ask a question on these multiple work spaces?

Gabby, it is possible to create an organizational channel but best practice is to create a channel within an existing workspace or create a new workspace unless the topic is truly University-wide.

(Acknowledging that we don’t always follow best practices)

Burcak, you can ask your questions here.I will try to capture all the questions on the chat

it is a bit too long to write. may I just speak for 30 secs when Dustin is done?

Giuleo, you can create a workspace for your lab and invite all of your lab members, then organize your channels by project / area of focus / etc.

I was in touch with Dean Zanardelli in December because my slack wasn’t sending me emails that I had messages. He said “Apparently Slack made a change that impacted Stanford’s grid. Since we have a baa they assume we have phi and thusly are not getting emails. Slack is aware of the problem and are working on a fix but it is gonna be in the new year.”

for the ones are not answered by Dustin,we will try to answer all the questions in this chat

Absolutely Burcak

you can unmute yourself to do so

And you can’t share a screen using the browser versions.

a colleague from Biology (Erin Mordecai) invited me to join her workspace/channel, but I do not see the invitation

where that can be?

If we have a departmental Slack site set up, are the department members automatically invited to join?

When using the call function the person I was calling could not hear me. The microphone was not muted. Is there a settings area to check the microphone set up?

https://stanford.enterprise.slack.com/

Thanks

great idea Burcak!

it takes a village :)

Dustin is the best though!

👍🏼

Great job, Dustin...you handled a lot of material and a lot of questions in a short amount of time. Thanks!

thank you!

Thank you Dustin.

Thank you for all of this helpful information!

Dustin & No-Ghost-Joe, awesome job!! thx

Thanks, Dustin (and Joey!)… great job. Looking forward to the slide deck and the questions and their answers. Best!

thank you HS IT, Dustin, and Joey -- you all rock!

is there a linked in learning session that you could recommend?

Thank you everyone :)

Thank you both!

Thank you so much Dustin! This was a great overview of these 3 tools. Appreciate you hosting this for us!

Great presentation, thank Dustin! and Joey.

Thanks Dustin (& Joey)- much appreciated!!!

Joey too!

Thank you!

Great job Dustin and Joey!

Thank you so much Dustin

Thank you!

Thanks!

Thanks

Thank you!

Thanks so much

All zoom, slack, and Jabber has their own tutorial on their respective site

Thank you!

as well

tricks of the trade

Sorry if you already said but will the recording of this tutorial be made available?

Thank you so much

To Joy li,yes it will be available

;)

Thank you

thank you!

Thank you Dustin

We appreciate it!

did you already sent out the loink to the slides

Thanks Dustin

link to the slides?

not yet

:)

ok

yw