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Travel Card (T-Card) Training - Shared screen with speaker view
elizabeth trokey
15:14
Thank you for joining us this afternoon! Please use the Q&A portion of Zoom to ask questions. We'll be answering them live at the end of the presentation
elizabeth trokey
15:35
Your attendance is being recorded and will be provided to your Directorate's Business Manager
elizabeth trokey
16:10
The Q&A session and the presentation deck will be available on our Events site under the Historical Section: https://travel.slac.stanford.edu/pre-trip-checklist/upcoming-trainings
elizabeth trokey
26:40
The Department Travel Card Flowchart can be found at the following link: https://travel.slac.stanford.edu/sites/travel.slac.stanford.edu/files/Department%20Travel%20Card%20Flowchart%2003%202022.pptx
elizabeth trokey
27:08
NOTE: A PowerPoint presentation should pop up for you
Timothy Nelson
27:33
I live up on Skyline and there is no USPS delivery to my home address: we have a PO Box instead. What should I use as a card delivery address? (application form says “No PO Boxes permitted”)
elizabeth trokey
28:36
Please enter questions in the Q&A portion of Zoom
Timothy Nelson
29:50
sorry
Yee Ting Li
31:18
hi - sorry for joining late. are the slides available to download?
elizabeth trokey
33:15
Travel that is partially paid by a third party - When travel expenses for SLAC are shared by SLAC and one or more external organizations, even if only a minority of the travel expenses are sponsored by SLAC, the trip is considered split. Split travel must be purchased through a SLAC booking channel. SLAC T-cards cannot be used to purchase split travel. SLAC will reimburse for the appropriate portion of the necessary travel expenses. The expenses must be outlined clearly in the expense report submission.Travel that is fully paid by a third party - SLAC resources may not be used to book, purchase or reimburse expenses for fully externally-sponsored travel. The use of the SLAC T-card is prohibited, and travel arrangements may not be booked via SLAC booking channels. Travel that is not funded by DOE but involves presentations/ SLAC scientific publications must be reported to the SLAC Office of Scientific and Technical Information.
elizabeth trokey
35:08
https://adminguide.stanford.edu/chapter-5/subchapter-4/policy-5-4-2
elizabeth trokey
36:47
https://travel.slac.stanford.edu/booking-channels
Amira Vandermeyden
40:17
Should we save receipts from meals? do we need this when claiming the per diem?
elizabeth trokey
42:28
https://travel.slac.stanford.edu/files/Adding-JP-Morgan-Expenses.pdf
Kazuhiro Terao
44:14
Could you clarify a bit more on a student being a contingent worker? So if I search the name on SLAC website “people” search, and show up with name, phone, and email, is that enough to be identified as a contingent worker?
elizabeth trokey
44:43
https://internal.slac.stanford.edu/finance/deployed-finance
Kazuhiro Terao
45:31
What is the “SLAC directory”?
elizabeth trokey
45:46
https://www-public.slac.stanford.edu/phonebook/search.aspx
Kazuhiro Terao
46:12
Yes, ok. That’s clear now. I find my student with “SALC affiliation: Employee/Campus”
elizabeth trokey
46:17
Excellent!
Uy Chu
46:36
Thank you everyone!