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Travel Card (T-Card) Training - Shared screen with speaker view
elizabeth trokey
11:44
Good morning! Thank you for joining us today! You can find the Q&A Zoom Recording and Presentation Deck at the following link under Historical Events: https://travel.slac.stanford.edu/pre-trip-checklist/upcoming-trainings
elizabeth trokey
12:02
Please use the Q&A function to ask questions. We will be answering live after the presentation.
elizabeth trokey
12:17
Your attendance will be recorded for your Directorate's Business Manger
elizabeth trokey
18:57
If you are an existing cardholder (an individual who applied prior to 10/4, you should have received an email from travel@slac.stanford.edu with detailed instructions. You will need to complete the following form if you haven't already done so: https://app.smartsheet.com/b/form/f90a9ef7e2d34a3284dae02e3cb8a582
elizabeth trokey
19:23
If you applied after 10/4, you are considered a new cardholder and your card will be delivered to the personal address you provided on your application.
elizabeth trokey
26:45
Read and define Split Travel: Travel that is partially paid by a third party - When travel expenses for SLAC are shared by SLAC and one or more external organizations, even if only a minority of the travel expenses are sponsored by SLAC, the trip is considered split. Split travel must be purchased through a SLAC booking channel. SLAC T-cards cannot be used to purchase split travel. SLAC will reimburse for the appropriate portion of the necessary travel expenses. The expenses must be outlined clearly in the expense report submission.
elizabeth trokey
26:53
Travel that is fully paid by a third party - SLAC resources may not be used to book, purchase or reimburse expenses for fully externally-sponsored travel. The use of the SLAC T-card is prohibited, and travel arrangements may not be booked via SLAC booking channels. Travel that is not funded by DOE but involves presentations/ SLAC scientific publications must be reported to the SLAC Office of Scientific and Technical Information.