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Travel Card (T-Card) Training - Shared screen with speaker view
elizabeth trokey
09:53
Thank you for joining us!
elizabeth trokey
10:31
The Q&A Zoom recording and our presentation deck will be available on our Events site under Historical Events: https://travel.slac.stanford.edu/pre-trip-checklist/upcoming-trainings
elizabeth trokey
10:48
Your attendance is being recorded and will be provided to your Business Manager
elizabeth trokey
12:40
Mission Support - Ashlee MillerESD - Stephanie CarlsonFPD - Christine SoldahlSSRL - Stephanie CarlsonLCLS - Gail FongTID - Mike GonzalezAD - Connie Morimoto-YuLCLS II - Kevin Turner
elizabeth trokey
13:30
Please use the Q&A portion of Zoom to ask questions. They'll be answered live at the end of the session
elizabeth trokey
14:31
Our Booking Channels can be found at the following link: https://travel.slac.stanford.edu/booking-channels
elizabeth trokey
15:51
https://travel.slac.stanford.edu/sites/default/files/Adding-JP-Morgan-Expenses.pdf
elizabeth trokey
19:40
Department Admins can refer to the following link: https://travel.slac.stanford.edu/sites/default/files/Department%20Travel%20Card%20Flowchart%2003%202022.pptx
elizabeth trokey
25:55
Travel that is partially paid by a third party - When travel expenses for SLAC are shared by SLAC and one or more external organizations, even if only a minority of the travel expenses are sponsored by SLAC, the trip is considered split. Split travel must be purchased through a SLAC booking channel. SLAC T-cards cannot be used to purchase split travel. SLAC will reimburse for the appropriate portion of the necessary travel expenses. The expenses must be outlined clearly in the expense report submission.
elizabeth trokey
26:51
https://adminguide.stanford.edu/chapter-5/subchapter-4/policy-5-4-2
elizabeth trokey
26:59
Travel that is fully paid by a third party - SLAC resources may not be used to book, purchase or reimburse expenses for fully externally-sponsored travel. The use of the SLAC T-card is prohibited, and travel arrangements may not be booked via SLAC booking channels. Travel that is not funded by DOE but involves presentations/ SLAC scientific publications must be reported to the SLAC Office of Scientific and Technical Information.
Wei Yang
35:44
Can I used T-card for Uber?
elizabeth trokey
36:55
https://travel.slac.stanford.edu/sites/default/files/How%20to%20Document%20a%20Fare%20Comparison%20in%20Egencia.pdf
elizabeth trokey
37:34
https://www.paymentnet.jpmorgan.com/application/program/202137ee-7469-4d56-bf0c-3a94c8fdbccd
elizabeth trokey
37:59
https://travel.slac.stanford.edu/sites/default/files/Creating-an-Expense-Report-Detailed.pdf