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Travel Card (T-Card) Training - Shared screen with speaker view
elizabeth trokey
11:52
Thank you for joining us!
elizabeth trokey
12:01
Please use the Q&A portion of Zoom to ask questions
elizabeth trokey
12:07
We'll answer them live at the end of the session
elizabeth trokey
12:59
The Q&A session Zoom recording and the presentation deck will be available on our Events site under the Historical Section: https://travel.slac.stanford.edu/pre-trip-checklist/upcoming-trainings
elizabeth trokey
13:41
Your attendance is being recorded and will be provided to your Directorate's Business Manager. They can be found at the following link: https://internal.slac.stanford.edu/finance/deployed-finance
elizabeth trokey
15:51
Mission Support - Ashlee MillerESD – Stephanie CarlsonFPD – Christine SoldahlLSST – Christine SoldahlSSRL – Stephanie CarlsonLCLS – Gail FongTID – Mike GonzalezAD – Connie Morimoto-YuLCLS II – Kevin Turner
elizabeth trokey
20:37
The quick start guide can be found here: https://travel.slac.stanford.edu/sites/default/files/Adding-JP-Morgan-Expenses.pdf
elizabeth trokey
22:24
Department Admins can refer to the Department T-Card Flow Chart: https://travel.slac.stanford.edu/sites/default/files/Department%20Travel%20Card%20Flowchart%2003%202022.pptx
Valery Borzenets
25:38
What about per Diem?
elizabeth trokey
28:55
Travel that is partially paid by a third party - When travel expenses for SLAC are shared by SLAC and one or more external organizations, even if only a minority of the travel expenses are sponsored by SLAC, the trip is considered split. Split travel must be purchased through a SLAC booking channel. SLAC T-cards cannot be used to purchase split travel. SLAC will reimburse for the appropriate portion of the necessary travel expenses. The expenses must be outlined clearly in the expense report submission.
elizabeth trokey
30:16
https://adminguide.stanford.edu/chapter-5/subchapter-4/policy-5-4-2
elizabeth trokey
30:23
Travel that is fully paid by a third party - SLAC resources may not be used to book, purchase or reimburse expenses for fully externally-sponsored travel. The use of the SLAC T-card is prohibited, and travel arrangements may not be booked via SLAC booking channels. Travel that is not funded by DOE but involves presentations/ SLAC scientific publications must be reported to the SLAC Office of Scientific and Technical Information.
elizabeth trokey
32:35
https://travel.slac.stanford.edu/booking-channels
Nadine Kurita
36:46
Can you please email the links and presentation. The chat links disappear at the end of the meeting.
Qianhong Zhu
36:55
Can I get reimbursed if I paid with my own credit card with taxes charged?
elizabeth trokey
37:14
https://travel.slac.stanford.edu/sites/default/files/Adding-JP-Morgan-Expenses.pdf
Nadine Kurita
37:31
What if you have personal travel coupled with the event.
elizabeth trokey
37:39
https://slac.sharepoint.com/:p:/r/sites/SLACTravelPresentations/Shared%20Documents/Stanford-SLAC.pptx?d=w784d727550c54fa6b1fd10a0b6bf087f&csf=1&web=1&e=nukcKD
Rachel Isip
37:55
If there is no near-term travel plan but expect travel within the year, do you suggest applying for the T-card now?
Daniil Lukin
38:00
Could you please remind how to apply for the T-card?
elizabeth trokey
38:19
Please use the Q&A function in Zoom
Daniil Lukin
40:31
I have the same need! 🙂
elizabeth trokey
43:11
https://www.paymentnet.jpmorgan.com/application/program/202137ee-7469-4d56-bf0c-3a94c8fdbccd
elizabeth trokey
43:17
https://www.paymentnet.jpmorgan.com/application/program/202137ee-7469-4d56-bf0c-3a94c8fdbccd
elizabeth trokey
49:40
https://stanfordwho.stanford.edu/
elizabeth trokey
49:52
https://www-public.slac.stanford.edu/phonebook/dirsearch.aspx?lf=1&gone=active&NAME=Trokey
Daniil Lukin
50:33
Thank you!