Logo

Travel Card (T-Card) Training - Shared screen with speaker view
elizabeth trokey
08:48
Good afternoon! Thank you for joining us
elizabeth trokey
09:03
Please use the Q&A Portion of Zoom to ask questions. we'll answer them live at the end
elizabeth trokey
09:39
Your attendance is being recorded and will be provided to your Directorate's Business Manager who serves as an application approver
elizabeth trokey
10:18
The zoom recording of our Q&A session and our presentation deck will be available on our Events page underneath the Historical section: https://travel.slac.stanford.edu/pre-trip-checklist/upcoming-trainings
elizabeth trokey
23:58
Section 5.11.3 of our Travel and Expense Policy indicates the below.
elizabeth trokey
24:01
Expenses Payable by OthersA. Travel that is partially paid by a third party - When travel expenses for SLACare shared by SLAC and one or more external organizations, even if only aminority of the travel expenses are sponsored by SLAC, the trip is consideredsplit. Split travel must be purchased through a SLAC booking channel. SLAC T-cards cannot be used to purchase split travel. SLAC will reimburse for theappropriate portion of the necessary travel expenses. The expenses must beoutlined clearly in the expense report submission.B. Travel that is fully paid by a third party - SLAC resources may not be used tobook, purchase or reimburse expenses for fully externally-sponsored travel.The use of the SLAC T-card is prohibited, and travel arrangements may not bebooked via SLAC booking channels. Travel that is not funded by DOE butinvolves presentations/ SLAC scientific publications must be reported to theSLAC Office of Scientific and Technical Information.
elizabeth trokey
25:33
https://adminguide.stanford.edu/chapter-5/subchapter-4/policy-5-4-2
raymond sierra
30:41
What if a guest house card reader is down during checkout? How do we proceed?
elizabeth trokey
30:46
https://travel.slac.stanford.edu/concur/quick-start-guides
elizabeth trokey
31:20
https://www.paymentnet.jpmorgan.com/application/program/202137ee-7469-4d56-bf0c-3a94c8fdbccd
raymond sierra
32:18
Cash?
elizabeth trokey
34:24
https://travel.slac.stanford.edu/sites/travel.slac.stanford.edu/files/Individual%20Travel%20Card%20Application%20User%20Guide.pdf
elizabeth trokey
34:42
https://internal.slac.stanford.edu/finance/deployed-finance
elizabeth trokey
35:57
https://travel.slac.stanford.edu/faqs
Bennet Meyers-Im
40:12
perfect, thank you!