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Travel Card (T-Card) Training - Shared screen with speaker view
elizabeth trokey
15:16
Thank you for joining us! Please use the Q&A portion of Zoom to ask questions.
elizabeth trokey
15:31
Your attendance is being recorded and will be provided to the Directorate Business Managers
elizabeth trokey
16:21
The Q&A zoom recording and the presentation deck will be available on our Events site under the Historical Section: https://travel.slac.stanford.edu/pre-trip-checklist/upcoming-trainings
Ernest Williams
18:32
Can our Admins do all of this on behalf of the employee?
elizabeth trokey
18:47
Please submit questions in the Q&A portion of Zoom
elizabeth trokey
18:56
We will answer them live at the end of the session
elizabeth trokey
25:12
Travel that is partially paid by a third party - When travel expenses for SLAC are shared by SLAC and one or more external organizations, even if only a minority of the travel expenses are sponsored by SLAC, the trip is considered split. Split travel must be purchased through a SLAC booking channel. SLAC T-cards cannot be used to purchase split travel. SLAC will reimburse for the appropriate portion of the necessary travel expenses. The expenses must be outlined clearly in the expense report submission.
Alan Fry
25:19
Angel, on slide 17 the word "cancellation” in the title of the slide is misspelled. Free nit-picking - just one of the many services I provide! 🙂
elizabeth trokey
26:22
https://adminguide.stanford.edu/chapter-5/subchapter-4/policy-5-4-2
angel jimenez
26:25
Alan, Thank you! we sure appreciate it and will make that change.:)
elizabeth trokey
26:33
Travel that is fully paid by a third party - SLAC resources may not be used to book, purchase or reimburse expenses for fully externally-sponsored travel. The use of the SLAC T-card is prohibited, and travel arrangements may not be booked via SLAC booking channels. Travel that is not funded by DOE but involves presentations/ SLAC scientific publications must be reported to the SLAC Office of Scientific and Technical Information.
elizabeth trokey
28:52
https://travel.slac.stanford.edu/booking-channels
Noah Kurinsky
32:37
If we have a trip and we are still waiting on the TCard, can an admin help with booking things on a one time basis
Alan Fry
40:25
Thanks! Great info, clearly presented in a timely manner!
angel jimenez
40:46
Thanks Alan! We truly appreciate the feedback!