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Good Afternoon! Thank you for joining us today for the required T-Card Training. Your mics will be muted for the duration of this session. We want to encourage you to use the Q&A function to ask questions. The questions will be answered live at the end of the presentation.
A recording of the Q&A portion of this training and the presentation deck will be available on our website’s events page under Historical Events. You may refer to the following link: https://travel.slac.stanford.edu/pre-trip-checklist/upcoming-trainings
Your attendance will be recorded and provided to the Directorate Business Managers who serve as application approvers. You may refer to the following link: https://internal.slac.stanford.edu/finance/deployed-finance
I might have missed it but which address should we use during the application? Our home address (outside of SLAC) or our work address at SLAC?
Please enter your questions in the Q&A portion of Zoom
We will answer them live at the end of the session
Travel that is partially paid by a third party - When travel expenses for SLAC are shared by SLAC and one or more external organizations, even if only a minority of the travel expenses are sponsored by SLAC, the trip is considered split. Split travel must be purchased through a SLAC booking channel. SLAC T-cards cannot be used to purchase split travel. SLAC will reimburse for the appropriate portion of the necessary travel expenses. The expenses must be outlined clearly in the expense report submission.
Travel that is fully paid by a third party - SLAC resources may not be used to book, purchase or reimburse expenses for fully externally-sponsored travel. The use of the SLAC T-card is prohibited, and travel arrangements may not be booked via SLAC booking channels. Travel that is not funded by DOE but involves presentations/ SLAC scientific publications must be reported to the SLAC Office of Scientific and Technical Information.