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Travel Card (T-Card) Training - Shared screen with speaker view
elizabeth trokey
12:18
Good Afternoon! Thank you for joining us today for the required T-Card Training. Your mics will be muted for the duration of this session. We want to encourage you to use the Q&A function to ask questions. The questions will be answered live at the end of the presentation.
elizabeth trokey
12:27
A recording of the Q&A portion of this training and the presentation deck will be available on our website’s events page under Historical Events. You may refer to the following link: https://travel.slac.stanford.edu/pre-trip-checklist/upcoming-trainings
elizabeth trokey
12:36
Your attendance will be recorded and provided to the Directorate Business Managers who serve as application approvers. You may refer to the following link: https://internal.slac.stanford.edu/finance/deployed-finance
Adrien Descamps
18:46
I might have missed it but which address should we use during the application? Our home address (outside of SLAC) or our work address at SLAC?
elizabeth trokey
19:01
Please enter your questions in the Q&A portion of Zoom
elizabeth trokey
19:11
We will answer them live at the end of the session
elizabeth trokey
29:53
Travel that is partially paid by a third party - When travel expenses for SLAC are shared by SLAC and one or more external organizations, even if only a minority of the travel expenses are sponsored by SLAC, the trip is considered split. Split travel must be purchased through a SLAC booking channel. SLAC T-cards cannot be used to purchase split travel. SLAC will reimburse for the appropriate portion of the necessary travel expenses. The expenses must be outlined clearly in the expense report submission.
elizabeth trokey
29:59
Travel that is fully paid by a third party - SLAC resources may not be used to book, purchase or reimburse expenses for fully externally-sponsored travel. The use of the SLAC T-card is prohibited, and travel arrangements may not be booked via SLAC booking channels. Travel that is not funded by DOE but involves presentations/ SLAC scientific publications must be reported to the SLAC Office of Scientific and Technical Information.
elizabeth trokey
31:09
https://adminguide.stanford.edu/chapter-5/subchapter-4/policy-5-4-2
elizabeth trokey
33:23
https://travel.slac.stanford.edu/booking-channels
elizabeth trokey
37:47
https://travel.slac.stanford.edu/files/Creating-an-Expense-Report-Detailed.pdf
elizabeth trokey
38:21
https://travel.slac.stanford.edu/faqs
elizabeth trokey
40:24
https://travel.slac.stanford.edu/sites/travel.slac.stanford.edu/files/How%20to%20Document%20a%20Fare%20Comparison%20in%20Egencia.pdf