Who can see your viewing activity?
Can we use the card for conference registration fees?
Good afternoon! Thank you for joining us. The zoom recording of the Q&A portion and the presentation deck will be available under the Historical section at the following link: https://travel.slac.stanford.edu/pre-trip-checklist/upcoming-trainings.
Please use the Q&A function within Zoom to ask questions
Your attendance is being recorded and provided to the Directorate Business Managers
The Quick Start Guide for reconciling T-Cards can be found at the following link: https://travel.slac.stanford.edu/files/Adding-JP-Morgan-Expenses.pdf.
Is this the process for lodging and air flight expenses only? Are there other expenses we need to use this process for?
The Quick Start Guide for manual adjustments (marking incidentals as personal) can be found at the following link: https://travel.slac.stanford.edu/files/Creating-a-Manual-Adjustment.pdf.
Please submit your questions in the Q&A portion of Zoom
Travel that is partially paid by a third party - When travel expenses for SLAC are shared by SLAC and one or more external organizations, even if only a minority of the travel expenses are sponsored by SLAC, the trip is considered split. Split travel must be purchased through a SLAC booking channel. SLAC T-cards cannot be used to purchase split travel. SLAC will reimburse for the appropriate portion of the necessary travel expenses. The expenses must be outlined clearly in the expense report submission.
Travel that is fully paid by a third party - SLAC resources may not be used to book, purchase or reimburse expenses for fully externally-sponsored travel. The use of the SLAC T-card is prohibited, and travel arrangements may not be booked via SLAC booking channels. Travel that is not funded by DOE but involves presentations/ SLAC scientific publications must be reported to the SLAC Office of Scientific and Technical Information.
are reimbursements for travel allowed for meal and incidentals?
Hsiao-Mei Sherry Cho
How long is the process time for Personal T-Card?
Vaccinated travelers - https://travel.slac.stanford.edu/sites/travel.slac.stanford.edu/files/COVID%20Approval%20Requirements%20for%20Vaccinated%20Travelers.docx
Non-vaccinated travelers - https://travel.slac.stanford.edu/sites/travel.slac.stanford.edu/files/COVID%20Approval%20Requirements%20for%20Non-Vaccinated%20Travelers.docx
Where will this recording be posted?
Thanks for your very thorough presentation!
Hsiao-Mei Sherry Cho