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Travel Card (T-Card) Training - Shared screen with speaker view
JoAnne Hewett
07:53
Can we use the card for conference registration fees?
elizabeth trokey
08:09
Good afternoon! Thank you for joining us. The zoom recording of the Q&A portion and the presentation deck will be available under the Historical section at the following link: https://travel.slac.stanford.edu/pre-trip-checklist/upcoming-trainings.
elizabeth trokey
08:19
Please use the Q&A function within Zoom to ask questions
elizabeth trokey
08:41
Your attendance is being recorded and provided to the Directorate Business Managers
elizabeth trokey
15:12
The Quick Start Guide for reconciling T-Cards can be found at the following link: https://travel.slac.stanford.edu/files/Adding-JP-Morgan-Expenses.pdf.
Viktor Krapivin
17:37
Is this the process for lodging and air flight expenses only? Are there other expenses we need to use this process for?
elizabeth trokey
18:28
The Quick Start Guide for manual adjustments (marking incidentals as personal) can be found at the following link: https://travel.slac.stanford.edu/files/Creating-a-Manual-Adjustment.pdf.
elizabeth trokey
18:50
Please submit your questions in the Q&A portion of Zoom
elizabeth trokey
23:38
Travel that is partially paid by a third party - When travel expenses for SLAC are shared by SLAC and one or more external organizations, even if only a minority of the travel expenses are sponsored by SLAC, the trip is considered split. Split travel must be purchased through a SLAC booking channel. SLAC T-cards cannot be used to purchase split travel. SLAC will reimburse for the appropriate portion of the necessary travel expenses. The expenses must be outlined clearly in the expense report submission.
elizabeth trokey
23:48
Travel that is fully paid by a third party - SLAC resources may not be used to book, purchase or reimburse expenses for fully externally-sponsored travel. The use of the SLAC T-card is prohibited, and travel arrangements may not be booked via SLAC booking channels. Travel that is not funded by DOE but involves presentations/ SLAC scientific publications must be reported to the SLAC Office of Scientific and Technical Information.
Marisol Alday
25:13
are reimbursements for travel allowed for meal and incidentals?
Hsiao-Mei Sherry Cho
30:37
How long is the process time for Personal T-Card?
elizabeth trokey
40:59
https://travel.slac.stanford.edu/sites/travel.slac.stanford.edu/files/How%20to%20Enroll%20in%20United%20Corporate%20Direct.pdf
elizabeth trokey
42:55
Vaccinated travelers - https://travel.slac.stanford.edu/sites/travel.slac.stanford.edu/files/COVID%20Approval%20Requirements%20for%20Vaccinated%20Travelers.docx
elizabeth trokey
43:10
Non-vaccinated travelers - https://travel.slac.stanford.edu/sites/travel.slac.stanford.edu/files/COVID%20Approval%20Requirements%20for%20Non-Vaccinated%20Travelers.docx
Andrei Kamalov
43:29
Where will this recording be posted?
Eric Cunningham
43:50
Thanks for your very thorough presentation!
Andrei Kamalov
43:50
Ty
Hsiao-Mei Sherry Cho
43:55
Thank you!