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09/03/20: Zoom Basics for Instructional Team Members: 11:00 - 12:00 PM - Shared screen with speaker view
Alison Brauneis
14:05
Here’s the link to make the virtual backgrounds that the Teaching and Learning Hub staff are showing off: https://web.stanford.edu/group/instr_design/cgi-bin/zoom_background_code/zoom_background_v2.html?inputcolor=blue
Jennifer Dulski
17:38
Fyi that I don’t think I was automatically muted when I joined if that’s what you intended. Just muted myself.
diane lee (she/her)
19:35
Greetings!
diane lee (she/her)
23:17
I nominate Darrell!
diane lee (she/her)
26:15
https://tlhub.stanford.edu/docs/take-attendance-during-zoom-meetings/
Deborah Gruenfeld
26:22
Do we have to change a setting to get 49 people per screen?
Jennifer Dulski
28:08
How do we turn off private chat?
diane lee (she/her)
28:21
@Deborah, in your Zoom client, go to settings > Video. There is an option to display up to 49 participants per screen in gallery view.
Amanda Brown
29:48
Can you monitor chats from students in breakout rooms as a meeting host? (e.g. if a student has a question in a breakout room, you as the professor or TA can know which room to enter)
Deborah Gruenfeld
30:09
@Dianne, tx, where is Zoom client setting?
diane lee (she/her)
30:42
@Deborah, there are some hardware limitations, so your particular computer may not have the ability to display 49. I understand others may only see up to 25 participants. https://support.zoom.us/hc/en-us/articles/201362623
Elaine C. Smith (she/her)
31:04
@Jennifer you can turn off private chat in your profile settings. https://stanford.zoom.us/profile/setting
Alison Brauneis
32:14
The tic-tac-toe game is great!
Danielle Tamagni
32:46
@Amanda: When students are in breakout rooms, the chat cannot be seen by anyone outside of the breakout room. If someone in a breakout room needs help, they can use the "Ask For Help" button which will alert the host and tell them which room needs assistance.
Amanda Brown
32:58
got it, thanks!
diane lee (she/her)
33:06
@Jennifer you can also do this while in the meeting if you are the host https://support.zoom.us/hc/en-us/articles/115004809306-Controlling-and-disabling-in-meeting-chat
Michael Acedo
34:06
@Amanda, here is some more information on how to manage breakout rooms as the host: https://support.zoom.us/hc/en-us/articles/206476313-Managing-Breakout-Rooms
Alison Brauneis
34:07
http://stanford.zoom.us
diane lee (she/her)
36:39
https://tlhub.stanford.edu/docs/recommended-zoom-settings/
Michael Acedo
38:56
Here are some resources on how your faculty can apply scheduling privileges: https://docs.google.com/document/d/1WoJl1uSaZc_mg8isw5cmpHdCIgJIK8hyIrKGr-Ily3k/edit?usp=sharing
Amanda Brown
40:18
how do you create a poll?
Amanda Brown
41:02
also, is there a way to access a log of who raised their hands during the class and at what times? (or who spoke during the meeting).. in order to track participation
Maggie
41:23
Maybe I missed this but if I am cohost and my TAs ar host can they set up polls even if my FA set up the zoom links?
Andrea Corney (she/her)
41:45
I have had trouble using PollEverywhere from within a PPT and have it seen by others on a Zoom call when I am sharing my screen.
Alison Brauneis
43:19
@Amanda - to answer your second question, there is no record of raised hands after the class. This tracking will have to be done manually.
Michael Acedo
43:20
@Amanda, you can create a poll when you are creating your Zoom meeting. The Polling option will be available once the meeting is created on the bottom of the meeting settings page. You are able to only create multiple-choice polls. Also, keep in mind only the host of the meeting will be able to launch polls during the meeting. For more information you can view these Zoom resources: https://support.zoom.us/hc/en-us/articles/213756303-Polling-for-meetings
Andrea Taylor (she/her)
43:46
https://docs.google.com/document/d/1iDPmfsOo2IFPLT3a3v3GsFnAgh6smAo4Cx3rCezcfao/edit
Amanda Brown
53:17
thank you @michael!
chris lion transler
54:50
Can the host control how long the messages stay up that are sent to the breakout rooms? It seemed awfully short and I noticed it just as it was going away.
diane lee (she/her)
55:11
@Andrea, Digital Solutions can help you with Zoom and Poll Everywhere set up (gsb_zoomsuport@stanford.edu). CTL at the main University also can provide Poll Everywhere training and workarounds in Zoom (AcademicTechnology@stanford.edu)
Alison Brauneis
55:24
Text resource from the Teaching and Learning Hub on managing breakout rooms. Please take note of the text in the gray box if you are interested in pre-assigning students to rooms: https://tlhub.stanford.edu/docs/enable-students-to-meet-in-groups-using-zoom-breakout-rooms/
Michael Acedo
55:40
@Andrea, I am glad I was able to answer your question during our breakout room session. However to reiterate, try sharing your entire desktop screen when presenting your powerpoint slides, especially when PE is enabled. This should activate the polls for students.
Douglas Laporte
56:58
Is there a setting to make sure people are automatically muted when rejoining the main meeting from a breakout room?
Alison Brauneis
58:23
For instructions on joining by phone (and computer): https://support.zoom.us/hc/en-us/articles/201362663-Joining-a-meeting-by-phone
Elaine C. Smith (she/her)
58:36
@chris unfortunately there is not a way to change the duration of the announcements. They are very short, so we would recommend not using them to convey essential information but use for quick reminders on timing
Danielle Tamagni
58:45
@Maggie - To get back to your question about Zoom polls. Only the original meeting host can edit or add polls during a meeting. If the host or co-host role is transferred to another user, that user will only be able to launch polls already created. Here is a little more information: https://support.zoom.us/hc/en-us/articles/213756303-Polling-for-meetings
Paul Abad
59:19
“Call Me” combines your ID too.
Elaine C. Smith (she/her)
59:28
@chris for essential info such as activity instructions, we have recommended sharing those with students before they go to a breakout room. They will still have access to chat messages posted in the main room once they go to their breakouts.
Amanda Brown
01:00:17
can you download/export the participants list?
Ken Smeton
01:01:13
@amanda: yes, run the report
Alison Brauneis
01:01:22
@Amanda - We have a text-based resource on taking attendance: https://tlhub.stanford.edu/docs/take-attendance-during-zoom-meetings/. You can use the Zoom usage report but please note that it may not be perfect if students aren’t logged in to Zoom.
Alison Brauneis
01:01:47
Before you leave today, we would appreciate if you take a couple of moments to let us know your thoughts on today’s session: http://tiny.cc/Sep3ZoomBasics
David Yang
01:01:50
I missed this but will the slides of this presentation be available online?
Alison Brauneis
01:02:24
@David - we will make the slides and recording available afterwards
Amanda Brown
01:02:27
thanks, Ken — where are the reports located again?
gary dexter (he,him)
01:04:34
All my classroom Zoom sessions were set up for me by someone in Experiential Course support. If I add my CA as host will he have same privileges as the person who set up the Zoom sessions? Because that person is not a part of my actual teaching team
Douglas Laporte
01:04:36
Is there a service to shorten the size of internet links (like tinyurl or bitly) that Stanford recommends?
Alison Brauneis
01:06:20
@Douglas - there isn’t a service that I am aware of that Stanford recommends. I have good luck with tiny.cc because I can create an account, save shortened URLs in there, and update where they point toward at a later time.
Douglas Laporte
01:06:42
Thank you!
Alison Brauneis
01:08:53
Before you leave today, we would appreciate if you take a couple of moments to let us know your thoughts on today’s session: http://tiny.cc/Sep3ZoomBasics
gary dexter (he,him)
01:12:42
Thanks so much!!!
stephanie freedman
01:12:46
Thank you!
chris lion transler
01:12:46
Thank you!
Michael Acedo
01:12:47
Thanks everyone!!!
zachry wang
01:12:48
Thank you!
jeannine
01:12:59
thank you. Hi Diane