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Travel Card (T-Card) Training - Shared screen with speaker view
elizabeth trokey
17:16
Good morning! Thank you for joining us. Your attendance will be recorded for your Directorate's Business Manager.
elizabeth trokey
18:47
Good morning! Thank you for joining us. Your attendance will be recorded for your Directorate's Business Manager. The Q&A portion of this zoom session and the presentation deck will be available in the Historical section of the following link: https://travel.slac.stanford.edu/pre-trip-checklist/upcoming-trainings
elizabeth trokey
19:06
Please use the Q&A Function to ask questions. They will be answered live at the end of the presentation.
elizabeth trokey
25:45
Travel that is partially paid by a third party - When travel expenses for SLAC are shared by SLAC and one or more external organizations, even if only a minority of the travel expenses are sponsored by SLAC, the trip is considered split. Split travel must be purchased through a SLAC booking channel. SLAC T-cards cannot be used to purchase split travel. SLAC will reimburse for the appropriate portion of the necessary travel expenses. The expenses must be outlined clearly in the expense report submission.
elizabeth trokey
25:48
Travel that is fully paid by a third party - SLAC resources may not be used to book, purchase or reimburse expenses for fully externally-sponsored travel. The use of the SLAC T-card is prohibited, and travel arrangements may not be booked via SLAC booking channels. Travel that is not funded by DOE but involves presentations/ SLAC scientific publications must be reported to the SLAC Office of Scientific and Technical Information.
Michael Schmid
28:11
A Gordon Research Conference’s fee includes both the registration fee and all lodging during the Conference. They are not broken out. Is this an allowable use of the card?
Andrew Burrill
33:32
For Lyft and Uber, where usually only 1 card is linked, how should this be handled? If it is billed to our personal card will we be reimbursed?
Michael Schmid
33:43
Is there a phone activation of the card, and how can we find out if we already did it, and may have forgotten they did it.?
Andrew Burrill
35:50
If an employee is asked to travel, who doesn’t normally, and doesn’t have a personal travel card, how will this be handled?