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Travel Card (T-Card) Training - Shared screen with speaker view
elizabeth trokey
05:58
Good morning! Thank you for joining us this morning. Your attendance will be recorded and provided to your directorate's Business Manger. They are the only ones authorized to approve travel card applications.
elizabeth trokey
06:18
Please use the Q&A function to ask questions. We will answer them live at the end of the presentation
elizabeth trokey
07:53
The presentation deck and the Zoom recording of the Q&A portion of this session will be available on our events page under Historical Events: https://travel.slac.stanford.edu/pre-trip-checklist/upcoming-trainings
elizabeth trokey
24:34
Travel that is partially paid by a third party - When travel expenses for SLAC are shared by SLAC and one or more external organizations, even if only a minority of the travel expenses are sponsored by SLAC, the trip is considered split. Split travel must be purchased through a SLAC booking channel. SLAC T-cards cannot be used to purchase split travel. SLAC will reimburse for the appropriate portion of the necessary travel expenses. The expenses must be outlined clearly in the expense report submission.
elizabeth trokey
24:43
Travel that is fully paid by a third party - SLAC resources may not be used to book, purchase or reimburse expenses for fully externally-sponsored travel. The use of the SLAC T-card is prohibited, and travel arrangements may not be booked via SLAC booking channels. Travel that is not funded by DOE but involves presentations/ SLAC scientific publications must be reported to the SLAC Office of Scientific and Technical Information.
elizabeth trokey
26:03
https://adminguide.stanford.edu/chapter-5/subchapter-4/policy-5-4-2
elizabeth trokey
28:27
The T-card can be used for Conference hotels
elizabeth trokey
37:54
https://travel.slac.stanford.edu/files/Creating-an-Expense-Report-Detailed.pdf