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ORMS Training - Shared screen with speaker view
lee redmon
35:30
If we don’t see people in the system how would you like us to communicate that to you?
Jennifer Orbe
36:54
please clarify - if you are a HR Manager and don’t see an essential worker in ORMS?
lee redmon
38:10
I am not an HR manager but I have permission to view
lee redmon
39:11
So HR will add those people to the system as needed
Linda Vargas
39:12
if an employee needs to go to campus to collect personal belongs due to resignation/termination do they need to be in the ORMS and then removed?
heideh fattaey
40:31
Have all university support personnel been added to the system?
Jennifer Orbe
40:55
there is a scheduling field in ORMS where you can add the specific date or days
Linda Heneghan
41:10
Can you clarify the procedure for documenting a non-employee, for example someone who is here by appointment to repair lab equipment, as it relates to ORMS?
julie apffel
41:42
what about door access. Is that different?
heideh fattaey
41:50
LBRE, ITSS, Fire Marshal
stellazc
41:53
I guess regular employee who are collecting mail once a week should also be recorded in ORMS?
Jennifer Orbe
42:52
@linda - if they have a valid sunetID they can be added the same way as regular staff
Jennifer Orbe
43:33
@heideh - I would reach out to Al Roa or Egardo Obando for LBRE
Bernadette deRafael
45:27
Can students and faculty be included in they system? Does this system work in sync with the Health Check? Can info be populated reversely - someone completes the health check and comes on site and requests access to a building to pick up items?
Jennifer Orbe
46:02
Yes- student (post docs) and faculty have been added in ORMS
craig gaines
52:51
If someone is approved for Stage 0 does that mean they are approved for all stages going forward? They are still required to be on campus - thx
Katie Hastings
53:57
What if you are not sure what dates they will need to come in on a weekly basis; do we just select a day, or do we select all days (if a different day each week)
Annie
55:04
What if employees come onsite sporadically maybe once or twice every couple of weeks (not a consistent schedule). How do we record this in the system? Do you we create a new record? Do we update the current record to revise the custom dates every time the employee comes onsite?
Linda Vargas
55:52
so even if someone terminates we should leave them in the system..is there something that should be updated in their profile?
Katie Hastings
55:56
Thanks!
Katie Hastings
55:57
Yes
Bryan Hardester
58:15
If someone is coming on campus for 5 mins or less to pick up something from their office, I assume we put them into ORMS, but what percentage should we use for their % of work on site?
lee redmon
58:32
Is there a way to do a bulk upload?
julie apffel
58:41
This maybe obvious to everyone, but are we inputting for our departments or is HR at our Dean's office inputting the names?
Jennifer Orbe
59:32
@lee - i’ll cover the bulk upload after Michelle
lee redmon
59:52
@ Jennifer - Thanks
mguy
01:00:05
We've been told we don't have to enter someone who is picking something up in ORMS. They have all been trained on the protocol and aren't normally interacting with others.
rani agrawal
01:01:28
Does the people coming to repair any instruments needs to do health check ?
michelle jaross
01:02:25
Yes, if they are coming on campus they must submit health check on any day they are on-site
rani agrawal
01:03:21
how do they get access to Stanford system? if they don't have a Stanford ID.
michelle jaross
01:04:00
Are you referring to individuals who do not work for Stanford University?
rani agrawal
01:04:06
yes
michelle jaross
01:05:56
Oh, I am sorry. If you are talking about contractors who are not employees, those individuals must follow protocols issued by their employer for health monitoring. However, they are required to follow SU hygiene policy anytime they are on-site.
rani agrawal
01:06:18
ok thanks.
Sochie
01:06:22
When we complete the mass upload will it notify us if there is a duplicate?
Annie
01:07:56
You mentioned the system won't allow duplicates but what if an employee has 2 job records in different departments/units? will the system allow for both entries to be in there?
Bhuvana Ramachandran
01:09:18
How do you do a filtered download - just for my department? The csv file is for the full university
michelle jaross
01:09:19
Yes, the system allows multiple entries for those who work in multiple units/roles
Al
01:09:44
Could we set a search criteria as the default?
Al
01:11:26
That answers my question. Thx!
rani agrawal
01:11:27
If people are working in different building, when they come to campus, do we need to enter that too?
Linda Vargas
01:12:32
if someone is in ORMS but hasn't yet completed the training for some reason before needing to go to campus...does not doing the training prevent them from being on site?
rani agrawal
01:12:34
Thanks,
Jason Estacio
01:15:39
Do we know of other problems with Hygiene training and it not ending up in the system. We've had an individual that stated they completed the training, but the system shows it's not completed.
Linda Vargas
01:16:08
great..thank you for clarifying
Jennifer Orbe
01:21:10
@jason- yes we were aware of folks not having the accurate training status when we launched in June. we have resolved the issue in Production so if you are getting inquiries of mismatches please let me know
Al Roa
01:30:43
Thank you!
Linda Vargas
01:30:50
Thank you!