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Quarterly Travel Admin Meeting - Shared screen with speaker view
JoAnn Polizzi
06:26
do you have a link for today's presentation?
dana marie guevarra
08:00
We will send out the presentation after our meeting today :)
Jen Arthur (she/her)
12:06
If we can't book leisure travel through the booking system, how do they use their points?
elizabeth trokey
12:45
They can earn points on business travel, but they wouldn't use them for business related travel.
Melissa Fitzpatrick
13:20
how would you redeem them
Jen Arthur (she/her)
13:32
@ Elizabeth , what Melissa said.
elizabeth trokey
14:01
The cost of a ticket should be incurred on a T-card. Can you give us a use case where someone would need to use their points?
elizabeth trokey
14:10
Typically a monetary exchange is required for a reimbursement
Jen Arthur (she/her)
14:14
for personal travel
Melissa Fitzpatrick
14:19
Will there be a more detailed slides on what is being currently explained.
elizabeth trokey
14:23
Point usage isn't considered a monetary exchange
elizabeth trokey
14:54
For personal travel, they're free to use any site for bookings. They're simply earning points on their business travel.
Melissa Fitzpatrick
15:37
Yes, but how do you transfer them from your T-card to the person for personal travel
elizabeth trokey
16:36
The loyalty points aren't accrued on a T-card. They're accrued within the respective programs. You can add the loyalty programs to the traveler's profile in the website for the used travel management company.
elizabeth trokey
17:56
For example, I can still earn rewards for my Southwest or United flights booked through Egencia because I've added my loyalty numbers to my profiles
Jen Arthur (she/her)
19:08
can you share it again? I don't see it.
elizabeth trokey
19:27
The form can be found here: https://app.smartsheet.com/b/form/c982783022614794878bfdff477d171a
Melissa Fitzpatrick
22:14
will there be slide decks available from all these trainings or do we need to watch the recordings
elizabeth trokey
23:50
We will do our best to provide both videos and the decks
Jen Arthur (she/her)
24:13
For those who want to use their own credit card because they get travel points from their actual credit card, are they allowed to use their own card through the mandated travel booking systems?
Jen Arthur (she/her)
24:22
share with Business managers
elizabeth trokey
25:02
With the T-card mandate, they would be required to use the T-card for SLAC business related travel
glennap
26:33
Aren't the travel programs connected to the individual accounts so they are not losing their points, correct?
elizabeth trokey
26:54
There is a difference between loyalty programs with the airlines and credit card programs
elizabeth trokey
26:59
There are individuals who earn both
Jen Arthur (she/her)
28:05
This is going to be an area where you will have very unhappy travelers.
Melissa Fitzpatrick
28:37
Does everyone in your group need their own travel card?
elizabeth trokey
30:13
There will be 2 different types of T-cards: A department T-card and individual T-cards
elizabeth trokey
32:36
Department T-cards can be used for new hires, visitors, sponsored guests, students, and post-docs.
Jen Arthur (she/her)
41:47
When will you stop reimbursing an employee who books with their own credit card outside Egencia? Will that happen on the 8th of October or will there be a learning curve?
Jen Arthur (she/her)
46:42
they will have to be a sponsored guest in Concur whether we pay or reimburse right?
Harveen Ernest
50:06
Could you please repeat the blackout period for applying for the T-card ?
naomi
50:30
Could you please send me the t-card application link? I see all kind of links, but I cannot find the actual application link. Thanks.
Melissa Fitzpatrick
50:36
Yes, but what if you are trying to apply right now
Bernadette Espiritu
50:39
Where do I get the department code (4 letters)? I cannot submit the form without this code#
elizabeth trokey
50:55
You can enter NA if you don't have one
irene hu
51:55
After freeze on 10/4, isn't the application open again?
Jen Arthur (she/her)
55:26
sometimes they don't decide how to charge it until they have booked.
Melissa Fitzpatrick
56:14
Thank you!!
naomi
58:13
Thanks for those sent me the link!Individual: https://www.paymentnet.jpmorgan.com/application/applicant/eeded94d-6e82-4109-8c12-f2bcdaab2cd5
Harveen Ernest
58:49
How long will it take to get a travel card once the application has been submitted ?