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Travel Card (T-Card) Training - Shared screen with speaker view
elizabeth trokey
10:21
Good Afternoon! Thank you for joining us today for the required T-Card Training. Your mics will be muted for the duration of this session. Please use the Q&A function to ask questions. The questions will be answered live at the end of the presentation.
elizabeth trokey
10:35
A recording of the Q&A portion of this training and the presentation deck will be available on our website’s events page under Historical Events. You may refer to the following link: https://travel.slac.stanford.edu/pre-trip-checklist/upcoming-trainings
elizabeth trokey
10:55
Your attendance will be recorded and provided to the Directorate Business Managers who serve as application approvers.• Mission Support - Ashlee Miller• ESD - Stephanie Carlson• FPD - Christine Soldahl• SSRL - Stephanie Carlson• LCLS - Gail Fong• TID - Mike Gonzalez• AD - Connie Morimoto-Yu• LCLS II - Kevin Turner
elizabeth trokey
30:13
Travel that is partially paid by a third party - When travel expenses for SLAC are shared by SLAC and one or more external organizations, even if only a minority of the travel expenses are sponsored by SLAC, the trip is considered split. Split travel must be purchased through a SLAC booking channel. SLAC T-cards cannot be used to purchase split travel. SLAC will reimburse for the appropriate portion of the necessary travel expenses. The expenses must be outlined clearly in the expense report submission.
Christopher Mayes
31:16
Split travel includes personal travel (e.g. an extra airline leg)?
elizabeth trokey
31:23
https://adminguide.stanford.edu/chapter-5/subchapter-4/policy-5-4-2
elizabeth trokey
32:00
https://slac.sharepoint.com/:p:/r/sites/SLACTravelPresentations/Shared%20Documents/Stanford-SLAC.pptx?d=w784d727550c54fa6b1fd10a0b6bf087f&csf=1&web=1&e=SzPEl8
elizabeth trokey
32:12
Travel that is fully paid by a third party - SLAC resources may not be used to book, purchase or reimburse expenses for fully externally-sponsored travel. The use of the SLAC T-card is prohibited, and travel arrangements may not be booked via SLAC booking channels. Travel that is not funded by DOE but involves presentations/ SLAC scientific publications must be reported to the SLAC Office of Scientific and Technical Information.
elizabeth trokey
39:05
https://travel.slac.stanford.edu/sites/default/files/How%20to%20Document%20a%20Fare%20Comparison%20in%20Egencia.pdf
Christopher Mayes
40:11
Is it possible to use a personal card for everything and seek reimbursement?
Christopher Mayes
40:55
thanks!
Yuantao Ding
41:59
thank you